The printable PDF form found on this Website can be filled in on your computer and the form will compute the taxes for you. After you have verified the accuracy of the entries and calculations, you can then print in out. Once printed, you need to sign both pages and mail it to the Authority with your payment as explained below and on the Report form. If you have editable pdf software on your computer, you can save this document on your computer and you will only have to retype the information that changes each reporting period.
Alternatively, you can just print out the blank form and fill it in by hand. But if you do so, you will have to do your own calculations following the instructions on the form.
Make sure you fill in all spaces accurately. Please state the full name of the facility. If you have multiple locations complete a separate report for each location.
The Report form is now 2 pages. The first page provides a worksheet to allow you to calculate your taxes on page 2 more accurately.
Make sure you fill in the time period that the Report covers.
Booking Platforms (Lines 1 through 5c): The Report form requires that you list your bookings from online platforms such as Airbnb, Evolve, Home Away, VRBO, etc. This allows you to properly account for such payments in calculating your taxes. We require this information because some platforms allow you to submit tax payments through the platform, while some do not. Also, some of the booking platforms do not report the individual facility for which they are submitting the tax, or what time periods the payment covers. Your properly completed Report form allows us to make sure you are given proper credit for these third-party payments. To do so, you must list your Host ID # for each platform and facility. For example, if you used Airbnb during a reporting period, you would check the box for “1. Airbnb” and write in your Airbnb host number below it. If you also used another third-party platform (that we will call “Bookit” for this example); you would check the box “5a. Other” and write “Bookit” on line 5a and fill-in your Bookit Host number below that.
Gross Sleeping Room Sales (Lines 1 through 9): On line 1, enter the amounts that you receive directly from the guest, or through your franchisor’s booking system. By “Facility” we mean the building, or group of buildings, in one location. Using the above example, if Airbnb charged your guests $200 during a reporting period, you would enter $200 on line 2. If Bookit charged your guests $300, you would list the $300 on line 6.
Gross Sleeping Room Sales Where the St. Charles County 5% Tax Is Being paid Directly by the Booking Platform to the St. Charles County Convention Authority (Lines 10 through 17): This section only deals with the total room charges collected by, or through, a third-party booking platform where the third-party booking platform actually deducts the taxes and forwards them to the Authority directly. You must verify that the booking platform has actually paid these taxes. You may attach the booking platform’s reconciliation invoice if you wish to show the verification. But you must still input the data on the Report form to properly compute the tax. Using the above example, if you had $200 in room charges through Airbnb, and Airbnb deducted and submitted the 5% tax on the entire $200 to the Authority, you would enter the entire $200 on line 10. However, if you had $300 total room charges through Boookit, but Bookit only deducted and paid the room taxes on a portion of its room charges for your guests (say $150 of that $300), you would only enter the partial amount of $150 on line 14.
Make sure you fill in all of the information requested about the facility and its Owners and Operators.
Follow the instructions on Page 2 of the Report form, putting the amounts from the Page 1 worksheet where indicated to calculate the correct amount of your tax payment including any interest and penalties for late payments.
Page 2, Line 2. To make reporting easier, the Authority has limited its tax collection to room charges for guests only during the first thirty-one (31) consecutive days of their stay at the taxed facility. The Authority will not require the payment of the 5% tax for that guest’s stay beyond the thirty-first (31st) consecutive day of that guest’s stay at that facility. The Report allows you to exclude your revenues for the guests 32nd day onwards for a consecutive stay of more than 31 days.
Page 2, Line 7. Tax payments are due at the end of each calendar quarter (March 31, June 30, September 30, and December 31). You can pay monthly if you wish. If you did not pay your taxes within 30 days of the end of the calendar quarter, you will be assessed statutory interest and penalties. These are provided by statute. If you do not pay by the 30-day grace period, the interest and penalties will start with the first month after the end of the calendar quarter -- not after the expiration of the grace period. For example, if you pay your 1st quarter taxes on May 5th, you will owe two months of interest and penalties (April and May). If you missed the grace period, insert the number of calendar months occurring after the end of the calendar quarter. In our example, you would insert “2” on Line 6.
Make your check payable to “SCCCSFA” in the amount shown on Page 2, Line 9. Send your Report and payment together in the same envelope directly to the St. Charles County Convention & Sports Facilities Authority as indicated on the form.
IF YOU HAVE NO SLEEPING ROOM SALES OR ALL YOUR TAXES ARE PAID THROUGH AN ONLINE BOOKING PLATFORM FOR THE REPORT PERIOD, YOU MUST STILL COMPLETE AND FILE A REPORT. COMPLETE THE FORM INDICATING ZERO FOR NO TAXES DUE WITH THIS REPORT AND MAIL THE REPORT TO THE ST. CHARLES COUNTY CONVENTION & SPORTS FACILITIES AUTHORITY AS INDICATED ON THE FORM.
Make sure an authorized representative signs the Report on both pages.
Both the original signed Report and your remittance should be submitted so that it is received by the last day of the month following the end of the calendar quarter. For example, January, February, and March report must reach the Authority and be paid by April 30th. (Or, if preferred, these can be completed and mailed monthly.) Make a copy for your records.
Any changes in ownership, address, mailing address or other information should be submitted in writing to our office as soon as possible.
Any change in ownership that occurs during the month or quarter, will require you to file a Report for the partial month or quarter with your remittance.
If you have any questions contact the St. Charles County Convention & Sports Facilities Authority's office by email or at the phone number listed below.
P.O. Box 858, Saint Charles, MO 63302
636-896-1830
Email: dtocco@stcharlescountycsfamo.gov